114th Stated Meeting
January 25-26, 2019
Ashland EPC

Advance Meeting Information

The 114th Stated Meeting of the Presbytery of the East will take place on January 25-26, 2019, at Ashland EPC, Voorhees, New Jersey.  Meeting dates, location, hotels, meal details, meal reservations, contact for A/V scheduling, and contact for meeting space needs are set forth herein.  Further information will be posted as plans for the meeting are developed and finalized.

MEETING DATES/TIME

Friday, January 25, 2019.  The business meeting will start at 1:00 p.m. on Friday, January 25, 2019.   Friday includes the Business Meeting, Moderator’s Dinner, and Worship Service. The Worship Service includes an offering for the Seminarian Fund.

Saturday, January 26, 2019 – 8:45 a.m.-1:30 p.m. (approximate) and includes morning worship and the business meeting.

MEETING LOCATION

ASHLAND EPC

33 East Evesham Avenue
Voorhees, New Jersey 08043-1168
Tel:  856-429-8844
FAX:    856-429-7040
Email:  TBD
Pastor:  Rev. Jamie Cupschalk
Clerk of Session:  Joseph Carty
Web:  www.ashlandchurch.org

HOTEL RESERVATIONS

20 rooms (15 Double Queen Suites, 5 King Suites), non-smoking have been set aside at the following hotel for the night of January 25, 2019.

SpringHill Suites by Marriott
Voorhees Mt./Laurel/Cherry Hill
1031 Voorhees Drive
Voorhees, New Jersey  08043

(Deadline for room reservations at the POTE rate is 5:00 p.m. on January 4, 2019.  After this date, reservations are on a space available basis only.)

Tel:  856-782-2555 (Front Desk)
or
OnLinehttp://bit.ly/AshlandVoorhees

Use Code:   Ashland Presbytery Meeting Group or APC Group Code
Prices:  $139.00 (includes Breakfast)
Note:  The Springhill Suites Hotel is 1.9 miles from the church.

 

ALTERNATIVE HOTELS:

  1. 40 rooms (22 Double Queen Suites, 9 King suites, 9 Kings with Rollaway), non-smoking have been set aside at the following hotel for the night of January 25, 2019.

Wingate Inn Voorhees
1000 Laurel Oak Road
Voorhees, New Jersey  08043

(Deadline for room reservations at the POTE rate is December 31, 2018. After this date, reservations are on a space available basis only.)

Tel:  856-627-1000
Use Code:   Presbytery of the East
Prices:  $109.00 (includes Breakfast)
Note:  The Wingate Inn Voorhees Hotel is 2.4 miles from the church (5 minutes)

  1. 20 rooms (20 Double Queen Suites), non-smoking have been set aside at the following hotel for the night of January 25, 2019.

Holiday Inn Express—Voorhees
121 Laurel Oak Road
Voorhees, New Jersey 08043

(Deadline for room reservations at the POTE rate is 12 Midnight on January 7, 2019. After this date, reservations are on a space available basis only.)

Tele. via Holiday Inn Express:  1-800-465-4329 (24 hour toll free number). Mention Holiday Inn Express Voorhees, the date, and 3-letter code APM.
Tele. to make reservations directly at the hotel:  856-346-4500
Prices:  $109.00 (includes Breakfast)
Individual Cancellation:  24 hours prior to arrival.
Note:  The Holiday Inn Express–Voorhees Hotel is 2.0 miles from the church (4 minutes)

MEALS

Deadline for meal reservations is 12:00 p.m. on January 18, 2019.  Please respect the need to make reservations by this deadline so the host church can accommodate everyone.

Everyone attending, who wishes to have dinner, breakfast, and/or lunch at the church, MUST make meal reservations in advance of the deadline.  The website for meal reservations will be disabled at 12:00 p.m. on January 18, 2019, and no further reservations will be taken.  Reservations cancelled after this date/time must be paid to the church by the person making the reservation.

On-Line Meal Registration.

For the Moderator’s Dinner, choose among chicken, fish, or vegan and click on the appropriate icon.  For lunch, click on the icon if you want to reserve lunch.  Note that Breakfast is complimentary; however, click on the breakfast selection if you want breakfast at the church to assist the church in its planning.  Use “Continue Shopping” until you have selected all of the meals that you want.  {Note:  Don’t click on “Proceed to Checkout” until you have selected all your meals.} The meal registrations are set up so that only one reservation per individual can be made at a time—do not try to reserve meals for more than one person at a time.  To make a reservation for meals, enter your name, church/organization, email address, etc. as requested, and click on the meal(s) (Add to Cart) you want.

Cash or checks will be accepted when you check in at the church for the meeting.  On-line payment is not available.

Cost/Location of Meals 

Friday, January 25, 2019 – Dinner will be provided at Woodcrest Country Club, 300 East Evesham Road, Cherry Hill, New Jersey 08003.  This location is less than a five-minute drive from the church.  

Moderator’s Dinner – $30.00 per person.  The meal will be sit down.  Meal selection:  chicken, fish, and vegan.

Saturday, January 26, 2019

Breakfast:  No Charge.  Continental breakfast of baked goods, oatmeal, cereal, fruit, juice and coffee.

Lunch:       $7.50 per person. Sandwiches from Chick Fil A, along with chips, cookie, and a drink.

ADDITIONAL INFORMATION

PRE-PRESBYTERY PRAYER MEETING. The pre-Presbytery prayer time will be held between 12:15 and 12:45 p.m. on Friday, January 25, and will be led by TE Brad Moger.  The room number will be provided later.

AUDIO/VISUAL REQUIREMENTS.  Anyone making a presentation at the meeting and requiring audio/visual assistance, MUST contact Carol Holmes at carol@ashlandchurch.org not later than January 16, 2019, to work with her and provide any PowerPoint files, video links/connections, etc. that are needed.

MEETINGS AND EXHIBITS PRIOR TO OR DURING MEETING Meeting space is available at the church. Contact Esther Twum-Acheampong at ohemaa1932@gmail.com or by phone at 856-938-7004 to schedule space for meetings prior to or during the POTE meeting

DOCKET The Docket for the meeting is being developed by the Executive Council and will be provided when finalized.

Additional information for the meeting will be provided as it becomes available.

Remembering Hebrews 10:25 as we prepare to meet.