118th Stated Meeting
April 24-25, 2020
Fourth EPC

Advance Meeting Information

The 118th Stated Meeting of the Presbytery of the East will take place on April 24-25, 2020, at Fourth EPC, Bethesda, Maryland.  Meeting dates, location, hotels, meals details and reservations are shown below.  Please revisit the website periodically for updates as plans for the meeting are developed and finalized.

MEETING DATES/TIME

Friday, April 24, 2020.  The business meeting will start at 1:00 p.m. on Friday, April 24, 2020, and will take place in the Sanctuary of Fourth Presbyterian Church.   Friday includes the Business Meeting, Moderator’s Dinner, and Worship Service. The Worship Service includes the Sacrament of Communion and an offering for the Seminarian Fund.

Saturday, April 25, 2019 – 8:45 a.m.-1:30 p.m. (approximate) and includes morning hymn singing and the business meeting in the Sanctuary of the church.

MEETING LOCATION

MEETING LOCATION:

FOURTH EPC
5500 River Road
Bethesda, Maryland  20816
Tel:  301-320-3600
FAX:    301-320-6315
Pastor:  Rev. Dr. Todd Smedley
Clerk of Session:  Dirk Rankin
Web:  www.4thpres.org

Note:      There is no vehicle access directly from River Road onto the church’s parking area; from River Road, turn south onto Springfield Drive and then east onto Ridgefield Road, for vehicle access to parking areas (on both sides of the church building).

HOTEL RESERVATIONS

HOTEL:

Deadline for room reservations at the POTE rate is March 24, 2020. (After this date, reservations are on a space available basis only.)

Hyatt Regency Bethesda
1 Bethesda Metro Center
Bethesda, MD 20814, USA
Use Code:   G-PREA

Guests will make reservations by accessing the following link:

https://www.hyatt.com/en-US/group-booking/BETHE/G-PREA or by calling 1.877.803.7534

Amenities:

  • The Hyatt does not offer a complimentary breakfast.
  • Note:  Hyatt’s parking charges are overnight self-parking at $24.00 and valet overnight parking at $34.00.
  • Note:  The  Hyatt Regency Bethesda Hotel is 3.5 miles from the church (15 minutes)

 

Room Reservations:  Following blocks of rooms have been set aside at the Hyatt Regency Bethesda:

  • Night of April 23, 2020:  10 Standard, non-smoking room have been set aside for those who want to arrive early and attend the Pre-Presbytery Workshop with Rev. Dr. Zack Eswine on Friday morning.
  • Night of April 24, 2020:  25 standard, non-smoking rooms have been set aside.
  • Night of April 25, 2020:  6 standard, non-smoking rooms have been set aside for those who want to stay over and worship at Fourth on Sunday morning.

 

Room Rates:

  • Standard Room Rate:          $129 per night
  • Double Occupancy:             $129       plus $16.77 tax     total: $145.77
  • Triple Occupancy:                $154       plus $20.02 tax     total: $174.02
  • Quadruple Occupancy:       $179       plus $23.27 tax     total: $202.27

[All rates are subject to 13% applicable taxes (plus all incidentals)].

MEALS

Meal Reservations.

Deadline for meal reservations is 5:00 p.m. on April 9, 2020.  Please respect the need to make reservations by this deadline so the host church can accommodate everyone.

Everyone attending, who wishes to have dinner, breakfast, and/or lunch at the church, MUST make meal reservations in advance of the deadline.  Meal reservations are also required for the special events, as listed herein.  All of these are available on the website (see below).  The website for meal reservations will be disabled at 5:00 p.m. on April 9, 2020, and no further reservations will be taken.  Reservations cancelled after this date must be paid to the church by the person making the reservation.

All of the four meals being offered will be held on-site in Fourth EPC’s Upper Room fellowship hall.  Note:  Attendees are encouraged to enjoy the Saturday morning breakfast at Fourth church, since the Hyatt Regency Bethesda does not include a complimentary breakfast for its guests.

 

On-Line Meal Registration.

Click on “Click Here to Make Meal Reservations”, and follow the instructions for selecting meals.  {Note:  Don’t click on “Proceed to Checkout” until you have selected all your meals.} The meal registrations are set up so that only one reservation per individual can be made at a time—do not try to reserve meals for more than one person at a time, as this skews the meal count for which the church needs to plan.  To make a reservation for meals, enter your name, church/organization, email address, etc. as requested, and click on the meal(s) (Add to Cart) you want.  Cash or checks will be accepted when you check in at the church for the meeting.  There is no on-line payment.

Cost/Location of Meals 

Friday, April 24, 2019Dinner will be provided at Fourth EPC.

  • Lunch and Pre-Presbytery Workshop (12:00 to 1:00 p.m.):  $15.00 per person.  Lunch consists of self-serve sandwiches, chips, soda, & cookies.
  • Lunch (without pre-Presbytery Workshop) (12:00 to 1:00 p.m.):  $10.00 per person.  Lunch consists of self-serve sandwiches, chips, soda & cookies.
  • Moderator’s Dinner:  $20.00 per person.  Catered 3-course meal served buffet style.

 

Saturday, April 25, 2020

  • Breakfast:  $10 per person (8:00 a.m. to 9:00 a.m.).  Hot breakfast of eggs, bacon/sausage, pancakes.
  • Lunch: $10.00 per person (approx.. 12:00 to 1:00 p.m.).  Self-serve sandwiches, chips, soda, & cookies.
ADDITIONAL INFORMATION

Friday:

  • Pre-Presbytery Workshop – Dr. Zack Eswine on “Equipping our Preaching to Reach and Teach Our 21st Century Neighbors” – Friday morning 9:00 am to noon.
  • Prayer Meeting.  The pre-Presbytery prayer time will be held between 12:15 and 12:45 p.m. on Friday, and will be led by Rev. Brad Moger, Bellevue EPC.  The room number will be provided later.
  • EPC World Outreach Encounter Event – coordinated by Fourth EPC with GA WO Committee.  This event will run concurrent with the POTE business meeting from 1:00 p.m. on Friday through 11:45 a.m. on Saturday. Registration begins at 12:30 p.m. on Friday.
  • Worship Service – Friday evening – Dr. Eswine will preach.  The Sacrament of Communion will be observed and an offering for the Seminarian Fund will be taken.

 

Saturday:

  • Saturday Morning Breakfast Event, 7:30 – 8:30 a.m. – Andrey Kravtsev will be the guest speaker.
  • Hymn sing – Saturday – from 8:45 to 9:00 a.m. in Sanctuary of Fourth EPC.

 

POTE BUSINESS MEETING EVENTS:  This information will be updated as details are available.

  • Equipitry Training.  Rev. Dr. Zack Eswine on “The Pastor as Human Being: Recovering Our First Love as Pastors”.
  • POTE WO Team.  The team presentation will include Rev. Dr. Phil Thrash.

AUDIO/VISUAL REQUIREMENTS.  Anyone making a presentation at the meeting and requiring audio/visual assistance, MUST contact Sandy Long at email: slong@4thpres.org or at phone #301-320-3600 Ext. 248 not later than April 15, 2020, to work with her and provide any video links/connections that are needed.

MEETINGS AND EXHIBITS PRIOR TO OR DURING MEETING

Meeting space is available at the church. Contact Bob Reiter at email: RWReiterJr@gmail.com or at phone #240-644-5931 not later than April 15, 2020, to schedule space for meetings and exhibits prior to or during the POTE meeting.