113th Stated Meeting
September 28-29, 2018
Covenant EPC

Advance Meeting Information

The 113th Stated Meeting of the Presbytery of the East will take place on September 28-29, 2018, at Covenant EPC, Simsbury, Connecticut.  Meeting dates, location, hotels, meal details, and meal reservations are included.  Further notifications will be included as plans for the meeting are developed and finalized.

MEETING DATES/TIME

Friday, September 28, 2018.  The business meeting will start at 1:00 p.m. on Friday, September 28, 2018. Friday includes the Business Meeting, Moderator’s Dinner, and Worship Service. The Worship Service includes the Sacrament of Communion and an offering for the Seminarian Fund.

Saturday, September 29, 2018 – 8:45 a.m.-1:30 p.m. (approximate) and includes morning worship and the business meeting.

MEETING LOCATION

COVENANT EPC (THE BARN)

124 Old Farms Road
Simsbury, Connecticut  06070
Tel:  860-658-9772
Email:  office@cpcbarn.org
Pastor:  Rev. Matthew Blazer
Clerk of Session: Bill Kracke
Web: www.cpcbarn.org

HOTEL RESERVATIONS

Simsbury Inn
397 Hopmeadow St,
Simsbury, Connecticut 06070.
Tel:  800-634-2719 and 860-651-5700

The hotel has 30 double and twin non-smoking rooms, which will be held until September 14th.

Cost:   $169.00 plus 15% occupancy tax per night.

The hotel will honor the corporate fee for 3 nights before and after the 28th people who want to stay longer. Room reservations must be cancelled 24 hours in advance to avoid the cancellation fee, which is one night plus tax. They have a shuttle service, which must be booked in advance. They will provide transportation to and from the airport and the church.

Amenities:  Free breakfast, Wi-Fi, indoor pool, Jacuzzi, and fine dining on site.

Site is 12 minutes from the church.  .

Marriott Residence Inn
55 Hopmeadow Street
Avon Connecticut

Cost:  $166 per night

Amenities:  Free Wi-Fi and a hot breakfast

CFR Retreat Center.  The Center for Renewal is a rustic retreat center on Covenant Presbyterian Church property.  It has two dorm rooms, one with 6 twin beds and another with 7 twin beds.  There are men’s and women’s bathrooms and one shower.  The charge is $30.00 per night.  Because of the rustic nature of the CFR, it will be open to men only, first come first served.  Phone number is 860-658-9772.

MEALS

Meal Reservations.
Deadline for meal reservations is 5:00 p.m. on September 24, 2018.  Please respect the need to make reservations by this deadline so the host church can accommodate everyone.

Everyone attending, who wishes to have dinner, breakfast, and/or lunch at the church, MUST make meal reservations in advance of the deadline. The website for meal reservations will be disabled at 5:00 p.m. on Monday, September 24, 2018, and no further reservations will be taken.   Reservations cancelled after this date must be paid to the church by the person making the reservation.

On-Line Meal Registration
Click on “Advance Information Available” on the Home Page. Scroll to icon under “Cost of Meals”, click on “Click Here to Make Meal Reservations”, and follow the instructions for selecting meals.  Cash or checks will be accepted when you check in at the church for the meeting. On-line payment is not available.

Moderator’s Dinner
The buffet style dinner will include BBQ Steak or Chicken prepared on site by members of Covenant EPC. It will include a garden salad, roles, potatoes, and a vegetable medley. Dessert and beverages will be provided.

Cost of dinner is $25.

Breakfast
A continental breakfast will be available by a local catering restaurant – Ana’s Kitchen.  Fruit, muffins, sweet rolls, juice, coffee and hot tea.

Cost for breakfast is $7.

Lunch
Lunch will be provided by another local restaurant; Plan B.  Mini cheeseburgers are their specialty and will be available. An extended menu is not available at this time.

Cost for lunch is $15.

ADDITIONAL INFORMATION

PRE-PRESBYTERY PRAYER MEETING.  The pre-Presbytery prayer time will be held between 12:15 and 12:45 p.m. on Friday, and will be led by Rev. Brad Moger, Bellevue EPC.  The room number will be provided later.

AUDIO/VISUAL REQUIREMENTS.  Anyone making a presentation at the meeting and requiring audio/visual assistance MUST contact Joseph Lehman at techteam@cpcbarn.org no later than September 14, 2018, to work with him and provide any video links/connections that are needed.

MEETINGS AND EXHIBITS PRIOR TO OR DURING MEETING Meeting space is available at the church.  Contact Stew Blomquist at sblomquist@cpcbarn.org to schedule space for meetings prior to or during the POTE meeting.

DOCKET The Docket for the meeting is being developed by the Executive Council and will be provided when finalized.

Additional information for the meeting will be provided as it becomes available.

Remembering Hebrews 10:25 as we prepare to meet.