111th Stated Meeting
February 2-3, 2018
Fourth Presbyterian Church 

Advance Meeting Information

The Presbytery of the East (POTE) will hold its 111th Stated Meeting on February 2-3, 2018, at Fourth Presbyterian Church, Bethesda, Maryland.  Meeting dates, location, hotels, meal details, and meal reservations are provided herein.  Updates will be posted as plans for the meeting are developed and finalized.

MEETING DATES/TIME:
Friday, February 2, 2018.  The business meeting will start at 1:00 p.m. on Friday, February 2, 2018.    Friday includes the Business Meeting, Moderator’s Dinner, and Worship Service. The Worship Service includes an offering for the Seminarian Fund.

Saturday, February 3, 2018 – 8:45 a.m.-1:30 p.m. (approximate) and includes morning worship and the business meeting.

MEETING LOCATION:

FOURTH EPC
5500 River Road
Bethesda, Maryland  20816
Tel:  301-320-3600
FAX:    301-320-6315
Email:  epc@4thpres.org
Pastor:  Rev. Dr. Todd Smedley
Clerk of Session:  Dirk Rankin
Web:  www.4thpres.org

HOTEL RESERVATIONS:

25 non-smoking double rooms have been set aside at following hotel for the night of February 2, 2018.
25 non-smoking double rooms have been set aside at following hotel for the night of February 3, 2018

Hyatt Regency Bethesda

Deadline for room reservations at the POTE rate is January 2, 2018. (After this date, reservations are on a space available basis only.)

1 Bethesda Metro Center
7400 Wisconsin Ave
Bethesda MD 20814
Tel:  855-214-9288
Use Code: Fourth Presbyterian Church

Prices:
Double Occupancy $109
Triple Occupancy $134
Quadruple Occupancy $159
+ 13% tax

Most hotel rooms are non-smoking
24 hour cancellation policy by 3:00 p.m.
Check-in time is at 4:00 p.m. and check-out time is 12:00 p.m.

The hotel serves breakfast in its restaurant at a cost of $15-20.

Hotel Parking is $20 for overnight self parking with unlimited in/out privileges, provided parking tickets are validated with the hotel’s front desk upon check-in.

Note:  The Hyatt Regency Bethesda Hotel is 2 miles from the church.

For more information about the hotel click https://bethesda.regency.hyatt.com/en/hotel/home.html

ADDITIONAL HOTEL(S):
Please use primary hotel

MEALS:

Meal Reservations.
Deadline for meal reservations is 5:00 p.m. on Friday, January 26 2018.  Please respect the need to make reservations by this deadline so the host church can accommodate everyone.

 Everyone attending, who wishes to have dinner, breakfast, and/or lunch at the church, MUST make meal reservations in advance of the deadline.  The website for meal reservations will be disabled at 5:00 p.m. on Friday, January 26 2018, and no further reservations will be taken.  Reservations cancelled after this date must be paid for to the church by the person making the reservation.  

On-Line Meal Registration.
Separate vegan meals for vegans and vegetarians and separate gluten-free meals will be provided for the Moderator’s Dinner.  Just click on the buffet meal of your choice for the Moderator’s Dinner.  Breakfast is a Hot Meal.  For Lunch, click on your preference for “Sit Down’ or “Grab and Go’.  Click on the box if you have Dietary Restrictions; we will contact you for details. Use “Continue Shopping” until you have selected all of the meals that you want.  {Note:  Don’t click on “Proceed to Checkout” until you have selected all your meals.}  At the end, just before “Place Order”, insert any other dietary restrictions under “delivery” notes.  The meal registrations are set up so that only one reservation per individual can be made at a time—do not try to reserve meals for more than one person at a time.  To complete a reservation for meals, enter your name, church/organization, email address, etc. as requested, and click on the meal(s) (Add to Cart) you want.  Only Cash or checks will be accepted when you check in at the church for the meeting. On-line payment is not available

Cost of Meals
Friday, February 2, 2018 (at the church)
Moderator’s Dinner – $25 per person.  Buffet Style.  Vegan and gluten-free dinners are available.

Saturday, February 3, 2018 (at the church)
Hot Breakfast:  $6 per person – Hot Buffet Breakfast, including eggs, potatoes, bacon, sausage, sweet rolls, croissants, hot biscuits, pancakes or Belgian waffles, and assorted fresh fruit.

Lunch:  $8 per person – Sandwich Lunch, including a variety of sandwiches, potato salad, cole slaw, chips, cookies and can be taken “to go” for those wishing to leave quickly. A hearty soup will be available as well for those eating at the church.

DOCUMENTS APPLICABLE TO THE MEETING.  Documents needed for participation in the meeting will be placed in the POTE DropBox specifically for the 111th Stated Meeting as they are available.  {Please do not try to use the link for the 110th Stated Meeting as you will access old documents.}  The DropBox is for POTE only use and will not be available on the POTE Website. There is nothing currently in the DropBox; however, please check the DropBox periodically during the time before the meeting for additions.

DOCKET & SPECIAL PRESENTATIONS.  The Docket for the meeting is being developed by the Executive Council and will be provided when finalized.  Anyone wanting time on the Docket for either Friday or Saturday, must contact Lanah Hamrick at mahlbh@verizon.net not later than December 11, 2017, but much sooner is preferred. Any special presentations must be approved ahead of time by the Presbytery.

AUDIO/VISUAL REQUIREMENTS, MEETINGS AND EXHIBITS PRIOR TO OR DURING MEETING .

  • Anyone making a presentation at the meeting and requiring audio/visual assistance, MUST contact epc@4thpres.org not later than Friday, January 19, 2018, to work with us to set up. Meeting space is available at the church.
  • Contact epc@4thpres.org by January 19 to schedule space for meetings prior to or during the POTE meeting.

SPECIAL EVENTS.

Information for any special events prior to or during the meeting will be provided as they are developed/finalized. The Training Team has not scheduled a pre-Presbytery workshop or other event for this meeting.

Remembering Hebrews 10:25 as we prepare to meet.